Using Oracle NetSuite can make it more efficient to complete the accounting and financial requirements of your business. While the software is an excellent choice for business sizes of any range, its comprehensive capabilities and features can make it challenging to use productively. Incorporating a few of the best NetSuite tips and tricks should help make it more effective for your specific needs.
1. Build Custom Business Processes Using NetSuite Workflows
Taking control of the business processes offered by NetSuite Workflows is essential if you want to get the most out of the software. Using NetSuite allows you to build custom business processes. Doing so will enable you to tailor the unique needs of your company, which can be done by any of your staff members using the point-and-click graphical interface. Stopping the use of manual processes should help make the software more effective for your specific requirements.
2. Use Roles in System Setup and Implementation
Our second item of our NetSuite tips and tricks is using roles in system setup an implementation. Creating and assigning Roles is one of the most important NetSuite tips and tricks you can utilize due to its association with the security of your data. Using Roles correctly is critical in the first level of protection for your data and the people who can access it in your business. Ensuring each unique employee has the right permissions should be completed by testing each Role, which can be done by copying the URL from a unique Role and using it in another.
3. Utilize NetSuite Mobile
Enabling NetSuite Mobile should help your business create more accurate reporting and save time. Two areas in the software associated with NetSuite Mobile allowing you to have more efficiency include Updating Customer and Sales data and Expense Report entry. Having the ability to enter receipts and the associated expenses as they are occurring should assist in eliminating the entry errors that can be lost when they are performed in batches.
Other NetSuite Tips And Tricks
4. Creating Custom Fields
Creating custom fields is our next item of our NetSuite tips and tricks. Going beyond the default configuration of NetSuite allows you to use custom fields, which are database and data entry fields. Tapping into this offering allows you to map out your business processes. You can determine the data required by your business and optimize it to add value. This information might include a field in the CRM (customer relationship management) module.
For example, capturing an element from your customers that’s helpful for your business needs can be done. Another example is using a custom field in your inventory you find useful for your business needs. Implementing this is done by going to the Customization option and then choosing Lists, Records and Fields. Clicking on New allows you to add and label a Custom Field.
5. Catching Up With Customer Interactions
Some of the tips to utilize NetSuite better are simple and don’t take much time to complete. Catching up with customer interactions by utilizing “Show Activity” is one of these simple tricks you can use to dive deeper into your customer relationships. You’ll find this button in the Actions menu on each Customer record. Clicking on it offers you a history of incoming and outgoing emails, allowing you to get up to speed with your interaction with them quickly.
6. Using RSS Feeds
Taking advantage of RSS feeds is another of the top NetSuite tips and tricks you can utilize to increase efficiency in your business’s use of the software application. RSS is short for “Rich Site Summary.” Using RSS feeds allows different divisions or teams in your business to keep regularly updated with each other. Using the function enables information updates to get published similarly to how social media posts are organized.
Implementing this element into your business allows other coworkers to subscribe. You may want to use it to monitor when your company is mentioned on a social site such as Twitter or keep tabs on specific data associated with your industry and its effect on your business. Building a feed only takes a few minutes and can be displayed inside the NetSuite dashboard.
At Fusion CPA, we use several of these tips when working with NetSuite to increase efficiency and transparency with the information provided. If you’d like to learn more about working with the software or how we can help you accomplish your accounting tasks effectively, contact us today. We’d be happy to interact and offer a solution catered to your specific requirements.
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