When you are operating a small business such as a dental office, marketing firm, or real estate company, you have to commit to several day-to-day tasks to make sure your business is running efficiently. It is also imperative that you set up specific processes to help create consistency and make each business function easier.
Delegating various tasks to the proper departments and individuals can also help you achieve your short-term and long-term goals. One crucial task that you should give special attention to when delegating is the small business accounting for your business. This is the part where an excellent small business accountant comes in.
Hiring A Bookkeeper And Providing Account Access
Accountants and bookkeepers are responsible for recording, organizing, and analyzing your business transactions. Among these transactions, your dealings with banking institutions may be the most common one. Most accounting institutions recommend that businesses pay invoices and receive payments directly through their banks. Hence, for small business bookkeepers, your banking statement has been one of the easiest ways they can gather information relating to your income, expenses, and cash flows. Your accountant can then use this data to formulate business plans, perform tax planning, and generate accurate financial reports.
Giving your outsourced accountant full-access to your bank account, however, can bring about some risks for your business. Luckily, most top banking institutions provide business owners with a way to limit their account manager's access. The “view-only / money manager” access is one of the best controls you can use to make sure that your small business CPA has access to your bank statements without having the power to perform unauthorized transactions.
For some banks, limiting your accountant’s access can be a tricky process. So, our team of experienced small business accountants have compiled a list of instructions for how you can provide money manager access to your accountant:
To permit a secondary user to view your American Express business account, you need to set up their account with Amex’s Account Manager feature. With this functionality, you can provide your bookkeeper a Limited Access to your bank records. You can modify your user privileges by going to My Account > User Administration and clicking on View/Modify. You will then be directed to a view where you can change these settings.
Bank of America
You can grant customers access to your Bank of America account by upgrading your online banking account to include Account Management. Using this add-on, you can create an individual account access level and allow a small business accountant to view and manage accounts for your different businesses.
Pro Tip: The Account Management feature of Bank of America also allows you to integrate Quickbooks to your account. By integrating, you can synchronize transactions between your bank and your Quickbooks account in real-time!
You will need to enroll in BB&T’s Small Business Online program if you wish to give your bookkeeper view-only access to your accounts. To begin providing access to your accountant, open the business services menu of the program, and click Multiple User Access (Subscribe). You can then use this feature to limit the viewing access of up to 25 users per account.
When working with Capital One as your bank, you will need to use their Treasury Management feature to limit your accountant’s viewing access. With this feature, you can adjust the access settings of your authorized users.
With Chase, you will need to enroll in their Access & Security Manager to allow a third party to view one or more accounts. You can also create a unique user ID, password, and monitor your account activity with this system. Providing limited access to authorized user will give them access to your statements, deposit, and check images.
At Fidelity Investments, you can give your bookkeeper access to your accounts with one of four permissions. These permission-levels include Inquiry, Limited, Full, or POA. The Inquiry access will limit your accountant’s privileges to viewing account balances and tax forms.
Only business accounts in PayPal can provide access to additional users. With the same account, you can limit the access of these users using the Accounts & Security section of Paypal. In this section, open “Account Access” then click “Update” besides the “Manage Users” section. After doing this step, you can now change the permissions you grant your authorized users.
You can use PNC Bank's Cash Flow Insight service to give your accountant access to your accounts. This feature allows you to create an account for your small business CPA and provide them with the appropriate permissions to view your financial transactions.
Regions Bank allows you to limit your accountant’s permissions by utilizing their "People and Permissions" list. Using this function, you can create an account for your bookkeeper and provide them with permissions that allow them to view your account without the ability to perform other transactions.
SunTrust’s Online Cash Manager system offers an extensive set of features. With it, you can set up an account for your bookkeeper that will give them access to your bank statements. You can also limit their access using the same system.
The Account Access Manager of Wells Fargo allows you to provide your CPA a “View-Only” access to your bank records. You can set up more than account using this system in case you need more than one person to manage your finances.
Our team of seasoned small business bookkeepers can help you manage your banking transactions. We are also able to efficiently provide you with reliable financial reports such as cash flow and profit & loss statements. If you want to learn more, contact us now!
This blog article is not intended to be the rendering of legal, accounting, tax advice or other professional services. Articles are based on current or proposed tax rules at the time they are written and older posts are not updated for tax rule changes. We expressly disclaim all liability in regard to actions taken or not taken based on the contents of this blog as well as the use or interpretation of this information. Information provided on this website is not all-inclusive and such information should not be relied upon as being all-inclusive.