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How To Maximize Your Field Service Accounting With Service Fusion?

Service Fusion is the total package when it comes to service firm management software. It makes the life of your field service firm CPA easier as it allows the management and easy access to customer account information. You can also use the software to create personalized communication preferences, specify billing terms, and create public or encrypted notes.

Some key features of Service Fusion include:

  • The ability to create multiple customer contacts

  • Create multiple service locations

  • Store multiple credit cards on file

  • Itemize stored equipment, including images, documents, and other pertinent information

  • See all accounting history at a glance

Accurate Project Estimations

One of the biggest challenges your field service operations team faces is creating accurate job estimates. Failing to estimate personnel and materials costs for your products and services accurately can affect your business’s bottom line. Luckily, Service Fusion can help you out with this activity.

Service Fusion’s Job Costing feature allows you to set the internal costs of each service you provide. After applying these settings, you will be shown the cost of every service that is included in the job you are creating. You will also be provided with profit margin rates right inside the “Create Job” screen to let you know how profitable the job should be.

Keep An Accurate Record of Your Expenses

Service Fusion allows you to record the actual costs of every service you provide. When editing a job you have in Service Fusion, you will have access to an Expense tab where you can record the expenses that you made for that specific job. In this tab, you will be able to record information such as date, vendor, amount, expense category, and more.

You can then view a report of your expenses under Service Fusion’s Reports Tab. In this tab, a section is dedicated for you to see the dates, associated job numbers, customers, amount, and other information related to your expenses.

Our experienced team of field service bookkeepers has years of experience in keeping track and organizing expenses. Whether you’re a large enterprise or a budding start-up, we can help you create reports to give you an idea of where your funds are going.

Working with Invoices and Payments

Invoicing and payments are a time-consuming yet essential part of your service firm’s accounting process. Service Fusion makes it possible for your business to convert jobs to invoices with just a click. It does this with it's excellent integrated invoicing and payment system. With it, you can even receive payments for invoices through the system. Thus, you no longer need to make use of third-party bill-pay applications to achieve this.

Some of the features your field service accountant will benefit from include:

  • The ability to create invoices for one job or multiple jobs using the same invoice

  • Accept credit card payments with a free payment gateway that is built into the software

  • Accept payment with credit cards, cash, check, or other forms of payment

Field Service Bookkeeping Integration With QuickBooks

Service Fusion is designed to work with QuickBooks desktop and QuickBooks online. With the platform, you can automatically synchronize a large amount of your data with QuickBooks in real-time. You can also customize your default account information in QuickBooks. This feature allows you to track any information that you want to be itemized accurately.

By integrating, you can also decide which settings, products, or services are imported or exported to and from QuickBooks automatically. Changes that are made to your customer’s accounts, products, or services can automatically be sent to QuickBooks Online.

Integrating QuickBooks with Fusion Service has dozens of other benefits. Our seasoned team of service firm CPAs is trained to integrate QuickBooks with practice management software like Service Fusion flawlessly. We can perform this for you virtually error-free. If you want to learn more, feel free to contact us now!

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This blog article is not intended to be the rendering of legal, accounting, tax advice or other professional services. Articles are based on current or proposed tax rules at the time they are written and older posts are not updated for tax rule changes. We expressly disclaim all liability in regard to actions taken or not taken based on the contents of this blog as well as the use or interpretation of this information. Information provided on this website is not all-inclusive and such information should not be relied upon as being all-inclusive.